Admin & Facilities Executive

The role

Own the office: premises, utilities, vendors, assets and visitors. You make sure the workplace is clean, safe and working every day — and that problems are fixed for good, not patched.

What you will do

• Keep the premises clean, safe and presentable: housekeeping, security, pantry, meeting rooms and common areas.
• Manage vendors and maintenance contracts (AC, UPS, electrical, internet, housekeeping, security, transport); collect quotes and negotiate rates.
• Schedule preventive maintenance and fix recurring problems at the root.
• Keep the asset register, consumables stock, courier log and office expense records up to date.
• Look after safety and compliance: fire extinguishers, first aid, building and licence renewals.
• Prepare the office for customer visits, events and new joiners — desks, access and equipment.

Who we are looking for

• 2–6 years in administration or facilities management, ideally in an office or factory with 30+ people.
• You have managed vendors yourself and are comfortable negotiating and holding them to service levels.
• Organised record-keeper; comfortable with Excel or Google Sheets.
• Hands-on and proactive: you notice what is broken before someone complains.
• Tamil and English; a two-wheeler is a plus for vendor and local errands.

Your first year

• First 30 days: map every vendor, contract, asset and recurring cost; fix the most visible problems.
• By 60 days: preventive maintenance calendar running, vendor list and rates reviewed.
• By 90 days: a monthly facilities report — issues closed, costs against budget, upcoming renewals.